Receptionist
Gibson Dunn
Job Description
Gibson Dunn, a leading global law firm, is hiring a Receptionist in Dubai. Manage reception area, calls, visitors, meeting rooms, couriers, admin tasks. Strong English, MS Office, VC equipment experience required.
## Responsibilities
- Maintain professional presentation of reception area
- Handle incoming phone calls, messages and voicemail
- Welcome visitors and escort to conference rooms
- Tidy conference and visitor rooms after use
- Manage video/conference room bookings and set up calls
- Manage visitor office requests and facilities
- Prepare catering and beverages for meetings
- Liaise with couriers and manage outgoing mail
- Distribute incoming documents and parcels, log in Excel
- Administrative tasks: filing, scanning, photocopying, binding
- Arrange transportation and accommodation
- Organize restaurant bookings
- Process invoices and expenses
- Assist with other office administration duties
## Qualifications
- Excellent communication and organizational skills
- Ability to work calmly under pressure and use initiative
- Excellent customer service and professionalism
- Ability to multitask and prioritize
- Flexible, proactive approach
- Good interpersonal and team skills
- Willingness to work overtime
## Experience
- Strong English: reading, writing, speaking
- Experience with Microsoft Office: Word, Excel, PowerPoint, Outlook
- Experience operating VC equipment
## Note
Gibson Dunn provides equal employment opportunities and reasonable accommodations for individuals with disabilities.