Personal Assistant
Holding Group
Job Description
A Holding Group in Qatar is seeking a highly organized and proactive Personal Assistant for immediate joining. The role provides comprehensive administrative and personal support to a senior executive, including calendar management, travel coordination, and handling confidential communications. This is a full-time, on-site position in Doha requiring strong organizational skills and discretion.
## Responsibilities
- Manage and maintain complex calendars, appointments, and schedules to ensure effective time management
- Organize and coordinate meetings including scheduling, agenda preparation, logistics, and follow-up actions
- Arrange domestic and international travel covering flights, accommodation, transportation, visas, and detailed itineraries
- Screen and manage incoming calls, emails, and correspondence, responding directly or escalating as needed
- Assist with personal errands and day-to-day task management to support professional and personal commitments
- Prepare, edit, and maintain professional documents, presentations, reports, and correspondence
- Liaise with internal and external stakeholders, service providers, and vendors as required
- Maintain accurate electronic and physical records and filing systems
- Handle confidential and sensitive information with the highest level of discretion and professionalism
- Support special projects and ad hoc administrative assignments
## Requirements
- Bachelor's degree or Diploma in Business Administration, Management, or related field preferred
- Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or in secretarial support
- Experience supporting senior executives or high-profile individuals is an advantage
- Excellent verbal and written communication skills in English; additional languages are a plus
- Strong proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
- Proven ability to prioritize, work independently, and manage multiple deadlines
- Exceptional attention to detail and problem-solving skills
- Strong interpersonal skills with ability to interact professionally at all levels
- High degree of discretion, integrity, reliability, and professionalism
- Flexible and adaptable in a dynamic, fast-paced environment
## Why This Role Matters
This role is essential to ensuring the executive operates efficiently and effectively across both business and personal commitments. You will be a trusted point of contact and play a key part in enabling smooth operations and decision-making.