Business Development Executive Assistant
Anotech
Job Description
Anotech in Doha is seeking a Business Development Executive Assistant to support operations in a complex international energy/oil & gas environment. The role covers executive coordination, HSE compliance, commercial activities, logistics, and document management. This contract, full-time, on-site position requires 5+ years of experience supporting senior executives, preferably in energy or oil & gas.
## Responsibilities
- Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications
- Prepare presentations, reports, meeting materials, and executive correspondence
- Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements
- Support HSE, Integrity, and Compliance requirements in line with company policies
- Maintain document management systems and archive key Division records
- Track deliverables, deadlines, and follow-ups to ensure timely execution of priorities
- Support commercial activities including quotations, RFS tracking, invoice follow-up, and coordination with Finance and HQ teams
- Coordinate onboarding/offboarding activities for staff and secondees
- Assist with offshore and medical pass applications and facility coordination
- Maintain internal guidelines and processes related to Technical Service Agreements (TSAs)
## Requirements
- 5+ years of experience as an Executive Assistant, preferably within the energy, oil & gas, or international operations sector
- Strong organizational and multitasking skills with attention to detail
- Experience supporting senior executives in a fast-paced environment
- Excellent communication and stakeholder management skills
- Ability to handle confidential information with professionalism
- Strong proficiency in administrative tools, reporting, and document management
## Why This Role Matters
This role is key to keeping executive operations and business development running smoothly in a high-stakes energy environment. You will be the central point of coordination between leadership, commercial teams, compliance, and logistics to ensure priorities are delivered on time.