Assistant Events Manager

## Role Summary
The Assistant Events Manager will support the planning, coordination, and execution of Creators HQ's year-round events, workshops, creator meetups, partner activations, and flagship initiatives including the 1 Billion Followers Summit. Ideal candidate is passionate about the creator economy, highly organized, and thrives in fast-paced environments with VIPs, government stakeholders, media, creators, and international guests.

## Key Responsibilities
*Event Planning & Coordination*
- Support end-to-end planning and execution of Creators HQ events and programs
- Assist in developing event timelines, project plans, run sheets, and operational checklists
- Coordinate logistics, venue requirements, registrations, transportation, accommodation, and event materials
- Ensure all event deliverables are completed within agreed timelines

*Stakeholder Management*
- Coordinate with creators, speakers, partners, sponsors, vendors, and suppliers
- Support guest management, invitations, confirmations, and attendance tracking
- Assist in VIP and delegation coordination before and during events
- Act as key point of contact for event stakeholders and participants

*On-Ground Event Operations*
- Support event setup, registration desks, guest flow, backstage operations, and venue management
- Coordinate event staff, volunteers, and suppliers on-site
- Monitor event execution and proactively resolve operational issues
- Ensure high-quality attendee experience throughout all events
*Program & Community Events*
- Support delivery of workshops, networking events, creator meetups, and educational programs
- Assist in managing event calendars and scheduling
- Coordinate creator engagement activities and member experiences

*Reporting & Administration*
- Maintain event budgets, quotations, purchase requests, and vendor documentation
- Prepare post-event reports, attendance summaries, feedback analysis, and recommendations
- Track event KPIs and support continuous improvement initiatives

## Requirements
- Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or related field
- 3-6 years experience in event management, event operations, hospitality, or project coordination
- Experience supporting conferences, exhibitions, summits, or large-scale corporate events
- Strong project management and organizational skills
- Excellent communication and stakeholder management abilities
- Experience working with VIPs, senior executives, and external partners
- Proficiency in Microsoft Office and event management platforms
- Fluent English required; Arabic is a strong advantage
## Skills & Competencies
Event Planning & Logistics, Stakeholder Management, Vendor & Supplier Coordination, Registration & Guest Management, Budget Tracking & Administration, Problem Solving Under Pressure, Attention to Detail, Multitasking & Time Management, Team Collaboration, Professional Communication

## Location
Creators HQ | Jumeirah Emirates Towers, Dubai, UAE. Full-Time, On-site.

## About Visioneers - Creators HQ
Creators HQ is a hub for the creator economy in Dubai, hosting events, workshops, and programs to empower creators and partners across the region.

## Why This Role Matters
High-visibility role supporting flagship events in the creator economy. Direct exposure to VIPs, government stakeholders, and international creators in one of Dubai's premier event locations.